The registration fees payable to the club cover a number of administrative expenses, including but not limited to: uniforms, floor and field permits for tryouts, practices and games, Ontario Lacrosse Association (OLA) team and provincial entry fees, equipment, coaching certification, referees and timekeepers, iPad rental and fees for GameSheet, insurance and the Lacrosse Canada (LC) participant fees per player/per sector.

The Fort Erie Minor Lacrosse Association (FEMLA) is committed to providing a positive experience for all participants. We understand that circumstances may arise where a player may need to withdraw from a season. This Refund Policy outlines the process and conditions under which refunds will be issued.

1. General Guidelines

• Refund requests must be submitted in writing to FEMLA’s Registrar or the designated board member overseeing registration.

• Refunds will only be issued to the individual or account that made the original payment.

• Refund requests are subject to review and approval by FEMLA’s Board of Directors.

• All refunds will be processed in accordance with the timeline outlined below.

2. Refund Deadlines and Amounts

Refunds will be issued according to the following guidelines based on the timing of the request:

• Before the start of the season (Pre-Season): Full refund, minus a non-refundable administrative fee of $50, will be issued. This fee covers administrative costs associated with registration and processing under the OLA 2025 Fee Schedule.

• After the start of the season (During the Season):

No refund will be issued after the first game of the season, as team rosters, uniforms, equipment, and other league costs are already incurred.

3. Special Circumstances for Refund Requests

Injury or Medical Condition: If a player is unable to participate due to an injury or medical condition that occurs after the start of the season, FEMLA may provide a partial refund, subject to the following conditions:

• A doctor’s note or medical documentation must be provided confirming the player’s inability to participate.

• Refunds will be prorated based on the time missed (i.e., the number of games/practices remaining in the season), minus the non-refundable administrative fee.

Relocation: If a player moves out of the Fort Erie area and can no longer participate in FEMLA programs, a partial refund may be issued, provided proof of relocation (e.g., change of address) is submitted.

Season Cancellation or Disruption by FEMLA: If the season is canceled or disrupted due to unforeseen circumstances (e.g., government mandates, force majeure events), FEMLA will issue a partial refund, prorated based on the number of games/practices missed, minus any expenses already incurred (such as uniforms, insurance, etc.).

4. Non-Refundable Fees

The following fees are non-refundable:

• Non-Refundable Administrative Fee of $50.

5. How to Request a Refund

To request a refund, please submit a written request to FEMLA’s Registrar or the appropriate contact person (via email or the designated online platform).

Provide the following information in your request:

• Player’s full name

• Age group/division

• Reason for refund request

• Supporting documentation (if applicable)

• Refund requests should be submitted as soon as possible to ensure timely processing.

6. Processing of Refunds

• Refunds will typically be processed within 30 days of receiving a completed refund request.

• Refunds will be issued by the same method of payment originally used (e.g., credit card, cheque, etc.), unless otherwise specified by the payee.

7. Exceptions and Discretion

• While this policy provides general guidelines, FEMLA reserves the right to review and consider exceptions or special circumstances on a case-by-case basis.

• Any exceptions or deviations from this policy must be approved by the FEMLA Board of Directors.

8. Contact Information

For questions or to submit a refund request, please contact:

Email: registrar@forterielacrosse.com

We appreciate your understanding and cooperation in following this Refund Policy. Our goal is to ensure a fair process for all families and players involved with the Fort Erie Minor Lacrosse Association.

No. For insurance purposes, all players must be registered to attend tryouts. Players that do not make a rep team will be refunded.

Prior to submitting a release request, the player must be registered and paid with their resident OLA association for the current year.

The OLA “Release Request Form” for the current year must be used in all cases where a player wishes to be released from his/her current lacrosse association in order to sign and play for another association.

The player, the parent or the guardian must complete all fields in Section 1 of the form and send it to the President of the association from which the release is requested.

Only the information presented in Section 1 will be considered; new reasons for a release will not be entertained should the association’s decision be appealed at any other level.

The association must respond to the applicant within 72 hours to acknowledge receipt of the request for a release. Within a reasonable time, the association is responsible for setting a date, time and location for when a release hearing will be held so that the applicant may be present to formally discuss the request.

There may be a fee for a release hearing at the association level.

Following the hearing, the association must complete Section 2 of the form with written reasons for granting or denying the request and provide the applicant with the information necessary to appeal to the Zone, should the applicant qualify to do so under the OLA Appeal’s Process.